In this post, we will explore the profile of the doctoral institutions that reported having 2 layers in their organizational hierarchies. Overall, 173 people respondents answered this question:
“Beginning with the highest level of administration in your specific library, (for example, the Director/ Dean/University Librarian level) record the reporting or organizational structure of your library in relation to your cataloging unit, including all “hierarchical” levels within the cataloging unit itself or any units that primarily report to cataloging. Do not include any divisions, units, or departments that are not in a direct reporting line to cataloging or between the cataloging unit and the top level administration in your library. “
Of those respondents, 8 indicated they had two layers in their reporting structures. This was the smallest doctoral institution group.
A two layer reporting structure broke down along these lines:
- Library Director (often titled Dean, University Library, etc.)
- Coordinator or Head of Unit and Catalogers or Subject Specialists
Profile of the Library
First, we will layout the general profile of the libraries reporting a 2 layer hierarchy. This will cover such details as the institutional student FTE, library collection size, annual budget, library employee FTE, and whether it is part of a multi-library system.
Respondents to this category indicated that their institution had a student population between under 1,000 to over 40,000 with the most popular response was less than 1,000.
|less than 1,000||2|
Respondents indicated that their library’s collection size ranged between 10,001-100,000 volumes and 5,000,000 volumes, with the top two responses indicating between 10,001 and 100,000 volumes and 1,000,001-5,000,000 volumes.
|less than 10,000 volumes||0|
|5,000,000 + volumes||0|
Respondents indicated that the annual budget for their library ranged from less than $1,000,000 to $10,000,000, with half of the respondents indicating less than $1,000,000.
|less than $1,000,000||4|
|$1,000,000 – $5,000,000||1|
|$5,000,001 – $10,000,000||1|
|$10,000,001 – $20,000,000||0|
Library Employee FTE
Respondents reported that their library was staffed between 1 and 100 employees, with the two most common response being 1-10 employee and 11-30 employees.
|Total Employee FTE for Library|
Three-quarters of the 8 respondents in this category indicated that they were part of a multi-library system. The number of libraries in the system ranged from 2 to over 10 libraries, with the two most commonly reported numbers being 2, 3 or 6 libraries in the system.
Of those multi-library systems, there was a variety of cataloging unit support, but the most commonly reported number (3 respondents) indicated that 2 cataloging units supported the multi-library system.
|Multi-Library w/cataloging units|
Cataloging Unit Profile
Now, we’ll take a look at what a cataloging unit in a 2 layer hierarchy looks like. First, we’ll look at the name of the unit and the division it reports to. Next, we’ll examine average employee FTE for the cataloging unit, as well as the faculty status of the professional cataloging employees, and the titles for those positions. Following that, we will look at how often outsourcing is done and whether the unit helps out with the digital library or institutional repository. Finally, we will look at system that cataloging employee work with – such as the ILS, cataloging utility, and content management systems for the digital library and institutional repository.
Name of the Cataloging Unit
Seven of the eight respondents in this category reported a unit name, with the most reported name being “Technical Services” (2 respondents.) One title was simply “Cataloger.” Additional titles included:
- Cataloging and Metadata
- Cataloging Dept.
- Cataloging Services
- Technical Processing Department
Name of the Division
Six of the eight respondents in this category replied that they reported directly to the dean or director of their library. The other two respondents reported the following:
- Information Resources Management and Support Services
- Electronic Services
Cataloging Unit FTE
The cataloging units in a 2 layer hierarchy are often composed of an average of 3.7 employees, with 1.4 being a professional level (defined in the survey as a “salaried employee whose position requires an MLS/MLIS or equivalent degree”), 1.4 para-professional employees (defined in the survey as a “salaried employee whose position does NOT require and MLS/MLIS or equivalent degree, although such a degree may be held by the employee in the position”), and 1 hourly employees (defined in the survey as “non-salaried, non-benefited position, usually paid by the hour, and whose position does NOT require an MLS/MLIS or equivalent degree, although such a degree may be held by the employee in the position”.
|Average Cataloging Unit FTE|
Faculty Status of Professional Cataloging Employees
When it came to determining the faculty status of the professional cataloging employees, there was a variety of responses. Below is the a breakdown of each time a status was indicated. Only 1 of the 8 respondents indicated mixed statuses, with two or more statuses reported. They reported a mix of faculty and non-faculty professionals.
|Faculty status of Professionals|
|Faculty, non-tenure track||3|
|Non-faculty status, but with continuing appointment||2|
|Non-faculty status, no continuing appointment||0|
Titles of Cataloging Unit Employees
Professional cataloging employees most often included the unit head. Apart from administrative titles, the most commonly reported title was “Cataloging Librarian.” Additional titles included:
- Associate Librarian
- Authorities Specialist
- Music/Special Materials Cataloger
- Systems and Reference Librarian
- Technical Services Coordinator
- Technical Services Librarian
Para-professional catalog employees titles were reported by only three respondents. Titles reported included:
- Department Chief of Technical Processing
- Library Assistant
- Library Clerk
- Library Technician
Hourly cataloging employee titles were only reported by two of the eight respondents. Titles reported included:
- Library Assistant
- Library Cataloging Specialist
- Library Specialist
- Senior Library Specialist
The majority of respondents indicated that they did not outsource any work. The 2-layer hierarchy and 3-layer hierarchy groups were the only groupings that had a majority of respondents reporting no outsourcing work
Digital Library/Institutional Repository Work
Three respondents indicated that their unit did not provide a supporting role for the work of the Digital Library or the Institutional Repository in their library. One respondent indicated a that they were “sort of” helping with that work and two respondents replied that they were providing support for the Digital Library or Institutional Repository.
|Provide support for Digital Library or Institutional Repository?|
The most common used ILS for respondents reporting a 2 layer hierarchy was Sierra.
|Integrated Library System (ILS)|
|Worldshare Management Services||0|
Connexion was the most commonly used cataloging utility.
Digital Library Content Management System
There was a fairly even spread of digital library content management systems, but the most reported CMS was CONTENTdm.
|Content Management System for Digital Library|
|We don’t have a DL||0|
Institutional Repository Content Management System
BePress DigitalCommons, D-Space, CONTENTdm, and “Other” were the most commonly used CMS’s for Institutional Repositories in this category.
|Content Management System for Institutional Repository|
|We don’t have an IR||0|